Suppliers and Contractors
Services

Welcome to SunEdison Suppliers & Contractors portal.

This site provides the most current information about SunEdison's policies as they apply to all suppliers and contractors we do business with.

  • Procurement
  • Business Ethics
  • Safety
  • Environment
Procurement
About Procurement

SunEdison is an organization that selects suppliers with proven track records for performance, reliability and bankability. Our written standards and policies contain requirements to ensure supplier performance and reliability, and for conducting business with the highest standards of ethics. The goal is to promote and foster a culture of mutual respect and professionalism.  Our suppliers and subcontractors are critical to the execution of our growth plans and realizing our goal to transform lives through innovation.

We are a global organization that conducts procurement operations in numerous countries.  We work with qualified suppliers who also commit to safely delivering quality goods and services―on time and within budget. We are committed to the highest safety and ethical standards in the industry and we expect the same dedication from our supplier and subcontractor organizations. We seek suppliers and subcontractors who understand their obligations and work with us to meet our customers’ expectations.

Regulation compliance

Our expectations of our suppliers are set forth in our standard procurement terms and conditions. It is our responsibility to fully comply with U.S. export and import control regulations, and we request the full support of our subcontractors and suppliers. Compliance with U.S. export and import laws is critical to ensuring that all parties maintain export and import privileges and sustain their ability to engage the global marketplace.

Additionally, we require complete and strict adherence from our suppliers/subcontractors with the US Foreign Corrupt Practices Act (FCPA) regulations on corruption and counterfeiting.

Business Ethics
Business Ethics
SunEdison’s Code of Conduct

SunEdison is committed to the highest standards of business ethics and corporate compliance. It is SunEdison’s policy to deal only with organizations whose ethical standards are similar to our own, as stated below. The purpose of this site is to give you a sense of our standards of conduct. We also encourage you to review carefully the complete text of SunEdison’s Code of Conduct.

To whom does it apply?

SunEdison Code of Conduct.  Our Code of Conduct summarizes the standards of conduct that guide our actions; it applies globally to all SunEdison employees as well as to members of the board of directors, agents, consultants, contract labor, and others when they are representing or acting for, or on behalf of, SunEdison.  We seek customers and partners who share our values and standards of conduct, and we expect our partners, subcontractors, and suppliers worldwide to be guided by these principles as well.

Introduction
A basic component of SunEdison’s policy on business conduct is, of course, compliance with law. SunEdison and its employees are subject to and must comply with all applicable laws of the United States and the countries in which they do business. The same applies to our suppliers and subcontractors. Although some SunEdison policies are based on legal requirements, others embody our company’s broader commitment to ethical business conduct.
General standards

Fair treatment
SunEdison employees are expected to act fairly at all times. This includes not allowing undue external factors to interfere with the implementation of our fair-treatment policy and avoiding actions that might create a perception that suppliers or contractors have “a friend at SunEdison” who could exert improper influence on their behalf.

No misrepresentation
Honesty is an integral part of ethical behavior, and trustworthiness is essential for strong, lasting relationships. SunEdison employees may not misrepresent themselves, including their level of authority, or the company to anyone. We expect the same of our suppliers.

Proprietary and confidential information
SunEdison respects the confidentiality of proprietary information received from suppliers and contractors, and SunEdison employees will not improperly use or disclose such information. Likewise, when suppliers have access to information that is proprietary to SunEdison, we expect them to protect and maintain its confidentiality as well.

Gifts and entertainment
SunEdison chooses its suppliers and contractors based on the quality and value of the goods and services that they are able to provide. It is SunEdison’s policy to never solicit or accept gifts or gratuities that may influence or appear to influence a SunEdison employee’s decision in the selection of bidders for the supply of equipment or services. Therefore, suppliers and contractors should refrain from offering anything to SunEdison employees. Modest promotion items may be acceptable, but all gifts that exceed nominal value, are given to improperly influence a SunEdison employee, or otherwise are prohibited by law will not be accepted by SunEdison or its employees. Our Gifts, Travel & Entertainment Policy provides further guidance on these points.

Conflicts of interest
Employee participation in outside activities should not infringe on an employee’s ability to do his or her assigned SunEdison job and may require advance approval.

Raising ethics or compliance questions and concerns
SunEdison suppliers, subcontractors, and other third party business partners can ask questions about our Code of Conduct or report any suspected misconduct involving SunEdison through the SunEdison Ethics & Compliance Help Line, available 24 hours a day, 7 days a week.

Safety
Health and Safety Commitment

At SunEdison the health and safety of our employees, the agents, contractors and representatives who work for us, individuals on or near our sites and members of the public is our highest priority.  This commitment is inherent in our approach to planning, designing, constructing and operating projects worldwide and is founded in the following core principles:

  • Injuries and work related illnesses can be prevented
  • Electricity is inherently dangerous
  • Communication, engagement and training of all employees are essential elements of health and safety excellence
  • Excellence in health and safety supports excellence in business results
  • Health and safety must be integrated into all business management processes 

To facilitate this commitment, SunEdison has established minimum environmental, health and safety (EHS) requirements that apply to all projects regardless of geographic location. Contractors selected to perform work or provide goods for SunEdison are expected to meet or exceed all applicable EHS laws, EHS regulatory requirements, and SunEdison’s EHS requirements.  These requirements include, without limitation:

  • Every contractor and supplier providing goods or services to SunEdison is required to register with our third party partner, PICS Auditing, by visiting the web link provided below and completing the Phase I, Phase II and Phase III process outlined on the web link below (the “Health and Safety Process”).
    http://supplier.picsauditing.com/SunEdison
    In order to qualify to provide goods or services, each contractor and supplier must register with and complete the Health and Safety Process and pass the EHS qualification requirements through the PICS Auditing program.
  • Every contractor and supplier will be required to comply with their own written safety program.
  • Every primary contractor providing construction services for a SunEdison project will be required to prepare and comply with a project specific site safety plan.
  • Contractors and suppliers are expected to ensure that all of their personnel are equipped with, and properly use at all times, all safeguards and personal protective equipment necessary for the performance of the related work and necessary to meet the requirements of all EHS laws. 
  • Contractors and suppliers are responsible for selecting and holding their own suppliers and lower-tier subcontractors to the same standards and requirements that apply to their scope of work as set forth in their contract with each project.
  • Contractors and suppliers are expected to incorporate into their EHS and utilize prudent EHS practices which are EHS practices, methods and activities adopted by a significant portion of the electric utility industry within the within the global industry as good practices applicable to such work, and which include, without limitation, hazard assessments for all work and components of work to be performed, job safety analysis for each job step in the performance of work which has any hazard associated with it, and constant and repetitive EHS communication among all of the contractor or suppliers personnel and any affected persons.  
  • Contractors and suppliers are expected to provide SunEdison with EHS reports at the times set out in the applicable contract in order to assist SunEdison in the continued improvement of its EHS program.
  • Contractors and suppliers are expected to provide SunEdison, at its request, documented evidence of compliance with its EHS obligations.
  • Contractors and suppliers are expected to cooperate and assist SunEdison with field investigations, inspections and audits of projects or work streams.
  • Contractors and suppliers are expected to report all Minor Incidences, Major Events and Significant Events in the manner, within the time periods and to the individuals as set out in  SunEdison’s Incident Severity Levels and Reporting Requirements, and fully cooperating in any incident investigation that is undertaken. 
  • Suppliers shall ensure the safety of any SunEdison representative while present at or in supplier’s plants and the plants of suppliers' sub-tier providers, including provision of appropriate personal protective equipment, as appropriate.
Environment
Environmental Commitment

SunEdison is committed to protecting the environment, natural resources, and local communities that could be affected by project development.

Contractors selected to perform work or provide goods for SunEdison are expected to meet or exceed all applicable environmental laws, environmental regulatory requirements, and SunEdison’s environmental requirements.  These requirements include, without limitation:

  • Every contractor and supplier will be required to comply with their own written environmental program
  • Every primary contractor providing construction services for a SunEdison project will be required to prepare and comply with a project specific environmental management plan.
  • Contractors and suppliers are expected to adopt internationally-accepted methodologies for any hazard assessment for hazardous materials such as Hazardous Operations Analysis, Failure Mode and Effects Analysis and Hazard Identification, and safety training must incorporate information from the material data safety sheets for hazardous materials that will be handled.
  • Contractors and suppliers are expected to use all commercially reasonable efforts to reduce, reuse or recycle waste.
  • Contractor and suppliers are expected to conduct their business and provide services in a manner that promotes resource efficiency and pollution prevention, and that promotes biodiversity conservation and sustainable management of living natural resources. 
  • Contractors and suppliers are expected to conduct their business in a manner that adequately anticipates, protects and plans for impacts to the environment, including spills, erosion and sedimentation, waste disposal and the use, storage and disposal of hazardous materials.
  • Contractors and suppliers will be responsible for the transport, receipt, inspection, use, storage and disposal of all hazardous materials that are brought on to a SunEdison site or created at a SunEdison site and will be responsible to take all reasonable precautions to prevent any discharges, spills, releases, emissions, deposits or leaks of any such hazardous materials.
  • Contractors and suppliers are responsible for selecting and holding their own suppliers and lower-tier subcontractors to the same standards and requirements that apply to their scope of work as set forth in their contract.
  • Contractors and suppliers are expected to provide SunEdison, at its request, documented evidence of compliance with its environmental obligations.

Contractors and suppliers are expected to cooperate and assist SunEdison with field investigations, inspections and audits of projects or work streams.